Section one: Contracting authority
one.1) Name and addresses
London Borough of Hillingdon
High Street
Uxbridge
UB8 1UW
Country
United Kingdom
NUTS code
UKI74 - Harrow and Hillingdon
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of a Roofing Repairs Service for Housing & Corporate Buildings
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Hillingdon manages a housing stock of approximately 11,000 properties, a mixture of houses, bungalows, blocks of flats, tower blocks and sheltered housing schemes of various types, constructions and age. The roofs to these properties are generally pitched or flat, have a variety of coverings and are in various conditions of repair. The Council has a legal responsibility to maintain these roofs in good order and will undertake repairs as and when required.
Whilst the services required by Hillingdon are primarily roofing repairs, works to guttering, downpipes, fascias, soffits, chimneys and roof windows will also be required. To that end scaffolding services and elements of plumbing, carpentry, brickwork are also involved.
As the proposed Services are of a responsive nature, Hillingdon will require the successful Applicant to commit to undertaking "urgent" and "routine" repairs and to reporting on progress generally within specified periods.
The value of all roofing repairs services and all other services undertaken under the contract will be costed by the following with contractors percentage adjustment:
• M3NHF Schedule of Rates for Responsive Maintenance version 7.2
• M3NHF Schedule of Rates for FM1 version 7.2
• All NHF v7.2 descriptions are subject to their long version and include all aspects of the required services.
Please refer to the "Employers Requirements" included in the tender documentation for further detail on the services required.
The Council intends to award a contract for these services for a period of up to three (3) years with an option to extend for up to a further two (2) years subject to agreement and satisfactory performance.
The London Borough of Hillingdon does not provide any guarantees or assurances in respect of the annual value or volumes of work, if any, which will be procured under this proposed contract.
two.1.5) Estimated total value
Value excluding VAT: £4,100,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 45261210 - Roof-covering work
- 45261211 - Roof-tiling work
- 45261900 - Roof repair and maintenance work
- 45261910 - Roof repair
- 45261920 - Roof maintenance work
two.2.3) Place of performance
NUTS codes
- UKI74 - Harrow and Hillingdon
Main site or place of performance
London Borough of Hillingdon
two.2.4) Description of the procurement
Hillingdon manages a housing stock of approximately 11,000 properties, a mixture of houses, bungalows, blocks of flats, tower blocks and sheltered housing schemes of various types, constructions and age. The roofs to these properties are generally pitched or flat, have a variety of coverings and are in various conditions of repair. The Council has a legal responsibility to maintain these roofs in good order and will undertake repairs as and when required.
Whilst the services required by Hillingdon are primarily roofing repairs, works to guttering, downpipes, fascias, soffits, chimneys and roof windows will also be required. To that end scaffolding services and elements of plumbing, carpentry, brickwork are also involved.
As the proposed Services are of a responsive nature, Hillingdon will require the successful Applicant to commit to undertaking "urgent" and "routine" repairs and to reporting on progress generally within specified periods.
The value of all roofing repairs services and all other services undertaken under the contract will be costed by the following with contractors percentage adjustment:
• M3NHF Schedule of Rates for Responsive Maintenance version 7.2
• M3NHF Schedule of Rates for FM1 version 7.2
• All NHF v7.2 descriptions are subject to their long version and include all aspects of the required services.
Please refer to the "Employers Requirements" included in the tender documentation for further detail on the services required.
The Council intends to award a contract for these services for a period of up to three (3) years with an option to extend for up to a further two (2) years subject to agreement and satisfactory performance.
The London Borough of Hillingdon does not provide any guarantees or assurances in respect of the annual value or volumes of work, if any, which will be procured under this proposed contract.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £4,100,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The Council intends to award a contract for these services for a period of up to three (3) years with an option to extend for up to a further two (2) years subject to agreement and satisfactory performance
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Council intends to award a contract for these services for a period of up to three (3) years with an option to extend for up to a further two (2) years subject to agreement and satisfactory performance
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 August 2022
Local time
1:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
8 August 2022
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 3-5 Years
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
Royal Courts of Justice, Strand
London
WC1A 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
London Borough of Hillingdon
Civic Centre
Uxbridge
UB8 1UW
Country
United Kingdom