Section one: Contracting authority
one.1) Name and addresses
West Northamptonshire Council
ONE ANGEL SQUARE,ANGEL STREET
NORTHAMPTON
NN11ED
Contact
Jordan Payne
procurement@westnorthants.gov.uk
Country
United Kingdom
NUTS code
UKF24 - West Northamptonshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.westnorthants.gov.uk/working-us/doing-business-council
Buyer's address
https://in-tendhost.co.uk/wnc/aspx/Home
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/wnc/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/wnc/aspx/Home
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
WNC Catering and Bar Framework
Reference number
WNC00000395
two.1.2) Main CPV code
- 55300000 - Restaurant and food-serving services
two.1.3) Type of contract
Services
two.1.4) Short description
The Council is seeking to appoint a diverse group of Contractors to provide catering for events at corporate buildings by means of a framework contract. The Council are also seeking to appoint a sole Contractor to supply alcohol and bar service as per customer requirements. The existing framework ends on 30/06/2024 and is being re-procured.
The Guildhall in Northampton will be the primary location for the service. However, as the business expands, there may be scope to provide the service to the Forum in Towcester and County Hall in Northampton.
The new framework will be divided into 7 Lots:
Lot 1: Bar/alcohol
Lot 2: Large events and Civic events
Lot 3: Sandwiches, afternoon tea and buffets for small events
Lot 4: Business breakfasts and corporate lunches
Lot 5: Wedding breakfasts for small events
Lot 6: World foods/ethnic cuisine
Lot 7: Christmas parties
two.1.5) Estimated total value
Value excluding VAT: £430,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Bar/alcohol
Lot No
1
two.2.2) Additional CPV code(s)
- 55000000 - Hotel, restaurant and retail trade services
two.2.3) Place of performance
NUTS codes
- UKF24 - West Northamptonshire
two.2.4) Description of the procurement
Bar/alcohol - 1 provider will be appointed to deliver the services required.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Large events and Civic events
Lot No
2
two.2.2) Additional CPV code(s)
- 55000000 - Hotel, restaurant and retail trade services
two.2.3) Place of performance
NUTS codes
- UKF24 - West Northamptonshire
two.2.4) Description of the procurement
Large events and Civic events- a maximum of 3 providers will be appointed to deliver the services required.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The framework will be in place for a period of 24 months and at the sole option / discretion of the Authority may be extended for a further two (2) 12-month periods subject to satisfactory annual review, making 48 months in total.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Sandwiches, afternoon tea and buffets for small events
Lot No
3
two.2.2) Additional CPV code(s)
- 55300000 - Restaurant and food-serving services
two.2.3) Place of performance
NUTS codes
- UKF24 - West Northamptonshire
two.2.4) Description of the procurement
Sandwiches, afternoon tea and buffets for small events - a maximum of 3 providers will be appointed to deliver the services required.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The framework will be in place for a period of 24 months and at the sole option / discretion of the Authority may be extended for a further two (2) 12-month periods subject to satisfactory annual review, making 48 months in total.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Business breakfasts and corporate lunches
Lot No
4
two.2.2) Additional CPV code(s)
- 55300000 - Restaurant and food-serving services
two.2.3) Place of performance
NUTS codes
- UKF24 - West Northamptonshire
two.2.4) Description of the procurement
Business breakfasts and corporate lunches - a maximum of 3 providers will be appointed to deliver the services required.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The framework will be in place for a period of 24 months and at the sole option / discretion of the Authority may be extended for a further two (2) 12-month periods subject to satisfactory annual review, making 48 months in total.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Wedding breakfasts for small events
Lot No
5
two.2.2) Additional CPV code(s)
- 55000000 - Hotel, restaurant and retail trade services
two.2.3) Place of performance
NUTS codes
- UKF24 - West Northamptonshire
two.2.4) Description of the procurement
Wedding breakfasts for small events - a maximum of 3 providers will be appointed to deliver the services required.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The framework will be in place for a period of 24 months and at the sole option / discretion of the Authority may be extended for a further two (2) 12-month periods subject to satisfactory annual review, making 48 months in total.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
World foods/ethnic cuisine
Lot No
6
two.2.2) Additional CPV code(s)
- 55000000 - Hotel, restaurant and retail trade services
two.2.3) Place of performance
NUTS codes
- UKF24 - West Northamptonshire
two.2.4) Description of the procurement
World foods/ethnic cuisine - minimum of 1 provider will be appointed for each type of cuisine for which bids are submitted.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The framework will be in place for a period of 24 months and at the sole option / discretion of the Authority may be extended for a further two (2) 12-month periods subject to satisfactory annual review, making 48 months in total.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Christmas parties
Lot No
7
two.2.2) Additional CPV code(s)
- 55000000 - Hotel, restaurant and retail trade services
two.2.3) Place of performance
NUTS codes
- UKF24 - West Northamptonshire
two.2.4) Description of the procurement
Christmas parties - 1 provider will be appointed to deliver the services required.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The framework will be in place for a period of 24 months and at the sole option / discretion of the Authority may be extended for a further two (2) 12-month periods subject to satisfactory annual review, making 48 months in total.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
All interested bidders need to refer to the draft conditions of contract before proceeding to submit a bid.
When completing their submission bidders will need to complete Parts 1, 2 & 3 of the Selection Questionnaire and provide method statements to a series of questions asked within the Quality Evaluation.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 July 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
16 July 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
N/A
N/A
Country
United Kingdom