Section one: Contracting authority/entity
one.1) Name, addresses and contact point(s)
Ministry of Defence
Ash 2A # 3203, Abbey Wood South
Bristol
BS34 8JH
For the attention of
weaver beth
Email(s)
Country
United Kingdom
Internet address(es)
Electronic submission of tenders and requests to participate
https://contracts.mod.uk/esop/guest/go/opportunity/detail?opportunityId=54359
Further information
Further information can be obtained from the above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from
The above-mentioned contact point(s)
Tenders or requests to participate must be sent to
The above-mentioned contact point(s)
one.2) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
one.3) Main activity
Defence
one.4) Contract award on behalf of other contracting authorities/entities
The contracting authority is purchasing on behalf of other contracting authorities:
No
Section two: Object of the contract
two.1) Description
two.1.1) Title attributed to the contract by the contracting authority
704354453 - BOATS/0010 In-Service Support for Training Vessel (TV) Tristram
two.1.2) Type of contract and location of works, place of delivery or of performance
Services
Service category No 3: Defence services, military defence services and civil defence services
Main site or location of works, place of delivery or of performance
Portland Harbour, Dorset
NUTS code
- UKK25 - Dorset
two.1.5) Short description of the contract or purchase(s)
The DE&S Boats Team, part of the UK MOD, has a requirement for a three (3) year contract (with one (1) unfunded option year) for the In-Service Support of the Training Vessel (TV) Tristram. Tristram is now a training vessel used predominantly to simulate real life scenarios at sea. The vessel is moored in Portland Harbour and all original ship systems have been decommissioned.
The outline requirement would be for a Potential Provider to:
• Conduct regular planned maintenance including some daily checks
• Source spares for maintenance and general preservation of the vessel
• Provide a standby evacuation boat to be used in the event of emergencies (30 minutes notice)
• Conduct dive operations to survey mooring arrangements and carry out occasional underwater repairs
Suppliers wishing to participate will need to complete a Dynamic Pre-Qualification Questionnaire (DPQQ) via the Defence Sourcing Portal (DSP). The DPQQ submission deadline is 3rd August 2022 at 12:00. From these submissions a maximum of 6 potential providers will be taken forward to Invitation to Tender (ITT) stage. All evaluation and scoring methodology is contained in the DPQQ guidance instructions on the DSP.
Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once)
- Browse to the eSourcing Portal
- Click the "Click here to register" link
- Accept the terms and conditions and click "continue"
- Enter your correct business and user details
- Note the username you chose and click "Save" when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ to access the content.
- Click the "Express Interest" button in the "Actions" box on the left-hand side of the page.
- This will move the PQQ into your "My PQQs" page. (This is a secure area reserved for your projects only)
- Click on the PQQ code, you can now access any attachments by clicking the "Settings and Buyer Attachments" in the "Actions" box
3. Responding to the tender
- You can now choose to "Reply" or "Reject" (please give a reason if rejecting)
- You can now use the 'Messages' function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance please consult the online help, or contact the eTendering help desk.
two.1.6) Common procurement vocabulary (CPV)
- 50241100 - Vessel repair services
two.1.7) Information about subcontracting
The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
two.1.8) Lots
This contract is divided into lots: No
two.1.9) Information about variants
Variants will be accepted: No
two.2) Quantity or scope of the contract
two.2.1) Total quantity or scope
Estimated value excluding VAT:
Range: between £950,000 and £1,500,000
two.2.2) Information about options
Options: Yes
Description of these options: This requirement is for three (3) years, plus one (1) unfunded option year.
two.2.3) Information about renewals
This contract is subject to renewal: No
two.3) Duration of the contract or time limit for completion
Start date: 6 February 2023
End date: 30 April 2026
Section three. Legal, economic, financial and technical information
three.1) Conditions relating to the contract
three.1.1) Deposits and guarantees required
An indemnity, guarantee or bank bond may be required to support the contract The Authority reserves the right to ask for an indemnity, (parent company) guarantee or bank bond if the supplier does not meet the required standard for economic and financial standing.
three.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them
Tasks will be payable either upon successful completion of individual tasks or a milestone payment scheme will be agreed on a case by case basis.
three.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded
If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into the contract.
three.1.4) Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information
The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by a Security Aspects Letter, the Authority reserves the right to amend the terms of the Security Aspects Letter to reflect any changes in national law or government policy whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.
The maximum level of protective marking is Official Sensitive.
The Cyber Risk Assessment access code is: Ref: 102936582
The Cyber Risk Level for this requirement is very low.
three.2) Conditions for participation
three.2.1) Personal situation
Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of these criteria are at the following link https://www.legislation.gov.uk/eudr/2009/81/article/39
Candidates will be required to confirm whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.
Criteria regarding the personal situation of subcontractors (that may lead to their rejection) including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once)
- Browse to the eSourcing Portal
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance please consult the online help, or contact the eTendering help desk.
three.2.2) Economic and financial ability
Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)
Information and formalities necessary for evaluating if the requirements are met: - The Potential Provider’s overall turnover for each of the last thee (3) financial years.
- A copy of the Potential Provider’s audited accounts for the most recent three (3) years (if applicable, please refer to Section 1.11: Form D - Economic and Financial Standing Question DPQQ_4.2 in the DSP).
- A Statement of the Potential Provider’s turnover, profit and loss account and cash flow for the most recent year of trading.
Minimum level(s) of standards possibly required: The Authority reserves the right to exclude a potential tenderer if the estimated annual contract value of £400,000 is greater than 50% of the potential provider’s turnover.
The Authority will allow the potential provider to demonstrate it has the necessary financial capacity to deliver the contract by other means such as a deed of guarantee from its bank or insurance company or, if appropriate, its parent company.
The Authority will consider all aspects of the potential tenderer’s financial status if it is considering rejecting a potential provider’s application, e.g. turnover, profit, net assets, liquidity, gearing and capacity. The Authority requires a potential provider to have a minimum current ratio of 1.0 and a minimum acid test ratio of 0.8. An independent financial assessment may be used from a reputable credit rating organisation as part of this process.
Please also refer to Pre-Qualification Questionnaire and Guidance Instructions for 704354453 - BOATS/0010 In-Service Support for Training Vessel (TV) Tristram.
three.2.3) Technical and/or professional capacity
Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)
Information and formalities necessary for evaluating if the requirements are met: The Authority requires information to evaluate technical capability which will be sought through a formal pre-qualification questionnaire stage.
Please refer to Pre-Qualification Questionnaire and Guidance Instructions for 704354453 - BOATS/0010 In-Service Support for Training Vessel (TV) Tristram.
Criteria regarding the technical and/or professional ability of subcontractors (that may lead to their rejection)
Information and formalities necessary for evaluating if the requirements are met: Please refer to Pre-Qualification Questionnaire for 704354453 - BOATS/0010 In-Service Support for Training Vessel (TV) Tristram .
Section four: Procedure
four.1) Type of procedure
four.1.1) Type of procedure
Restricted
four.1.2) Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 2 and maximum number 6
Objective criteria for choosing the limited number of candidates: This will be conducted in accordance with the evaluation criteria as set out in the PQQ Guidance Instructions.
four.1.3) Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated: no
four.2) Award criteria
four.2.1) Award criteria
the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
four.2.2) Information about electronic auction
An electronic auction has been used: no
four.3) Administrative information
four.3.1) File reference number attributed by the contracting authority
704354453
four.3.4) Time limit for receipt of tenders or requests to participate
3 August 2022 - 12:00pm
four.3.6) Language(s) in which tenders or requests to participate may be drawn up
English
Section six: Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: No
six.3) Additional information
The Contracting Authority intends to use an e-Tendering system in this procurement exercise, please visit www.contracts.mod.uk for full details and to register your interest in this procurement.
six.4) Procedures for appeal
six.4.1) Body responsible for appeal procedures
Ministry of Defence - Defence Equipment and Support
MoD Abbey Wood
Bristol
BS34 8JH
Email(s)
Country
United Kingdom