Section one: Contracting authority
one.1) Name and addresses
THE ASSOCIATION OF NORTH EAST COUNCILS LIMITED
Northern Design Centre, Abbots Hill
Gateshead
NE8 3DF
Contact
Bethany Wake
professional.services@nepo.org
Fax
+44 1916380040
Country
United Kingdom
Region code
UK - United Kingdom
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
NEPO425 - Volume Cut Sized Paper and Production Specialist Paper
Reference number
NEPO425
two.1.2) Main CPV code
- 30197630 - Printing paper
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Association of North East Councils Trading as the North East Procurement Organisation (NEPO) seeks to establish a multi-supplier Framework Agreement for the provision of
Volume Cut Sized Paper and Production Specialist Paper for use by contracting authorities throughout the United Kingdom.
two.1.5) Estimated total value
Value excluding VAT: £12,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
two.2) Description
two.2.1) Title
Production/Specialist Paper
Lot No
1
two.2.2) Additional CPV code(s)
- 22990000 - Newsprint, handmade paper and other uncoated paper or paperboard for graphic purposes
- 30197610 - Composite paper and paperboard
- 30197620 - Writing paper
- 30197630 - Printing paper
- 30197640 - Self-copy or other copy paper
- 30197642 - Photocopier paper and xerographic paper
- 30197643 - Photocopier paper
- 30197644 - Xerographic paper
- 30199100 - Carbon paper, self-copy paper, paper duplicator stencils and carbonless paper
- 30199110 - Carbon paper
- 30199120 - Self-copy paper
- 30199130 - Carbonless paper
- 30199300 - Embossed or perforated paper
- 30199310 - Embossed or perforated printing paper
- 30199320 - Embossed or perforated writing paper
- 30199400 - Gummed or adhesive paper
- 30199410 - Self-adhesive paper
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The Lot will consist of a maximum of three Suppliers who are able to provide Production/Specialist Paper products. Tenderers will be evaluated in accordance with the award criteria contained within the invitation to tender documents.
The opportunity can be accessed via the Open eTendering system. Suppliers wishing to be considered for this Framework Agreement must register their expression of interest and submit a tender through the Open eTendering System. If not already registered, candidates should register on the Open eTendering system at https://www.open-uk.org/
Tenders must be submitted using the link above. Tenders submitted via post or email methods will not be accepted.
If you need technical assistance from the Open Support team, this can be requested via open.support@nepo.org
PLEASE NOTE: Open is accessible 24/7 however, technical support is available Monday - Thursday 8:30 - 5pm and Friday 8.30 - 4.30pm
For guidance on how to submit your response through Open, please visit https://www.open-hub.org/training to access the available Training Guides.
NEPO does not give any guarantee and/or warrant the actual value of orders (if any) which will be placed with the successful suppliers by any Contracting Authority using the Framework Agreement pursuant to this process and accepts no liability thereof.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £6,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
It is anticipated that this Framework Agreement will be subject to a renewal following its conclusion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
1 x 12 Month extension is available. The extension is included within the overall term of the Framework Agreement (48 months total).
two.2) Description
two.2.1) Title
Volume Cut Sized Copier Paper
Lot No
2
two.2.2) Additional CPV code(s)
- 22990000 - Newsprint, handmade paper and other uncoated paper or paperboard for graphic purposes
- 30197620 - Writing paper
- 30197630 - Printing paper
- 30197640 - Self-copy or other copy paper
- 30197642 - Photocopier paper and xerographic paper
- 30197643 - Photocopier paper
- 30197644 - Xerographic paper
- 30199100 - Carbon paper, self-copy paper, paper duplicator stencils and carbonless paper
- 30199110 - Carbon paper
- 30199120 - Self-copy paper
- 30199130 - Carbonless paper
- 30199300 - Embossed or perforated paper
- 30199310 - Embossed or perforated printing paper
- 30199320 - Embossed or perforated writing paper
- 30199400 - Gummed or adhesive paper
- 30199410 - Self-adhesive paper
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The Lot will consist of a maximum of three Suppliers who are able to provide Volume Cut Sized Paper products. Tenderers will be evaluated in accordance with the award criteria contained within the invitation to tender documents.
The opportunity can be accessed via the Open eTendering system. Suppliers wishing to be considered for this Framework Agreement must register their expression of interest and submit a tender through the Open eTendering System. If not already registered, candidates should register on the Open eTendering system at https://www.open-uk.org/
Tenders must be submitted using the link above. Tenders submitted via post or email methods will not be accepted.
If you need technical assistance from the Open Support team, this can be requested via open.support@nepo.org
PLEASE NOTE: Open is accessible 24/7 however, technical support is available Monday - Thursday 8:30 - 5pm and Friday 8.30 - 4.30pm
For guidance on how to submit your response through Open, please visit https://www.open-hub.org/training to access the available Training Guides.
NEPO does not give any guarantee and/or warrant the actual value of orders (if any) which will be placed with the successful suppliers by any Contracting Authority using the Framework Agreement pursuant to this process and accepts no liability thereof.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £6,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
It is anticipated that this Framework Agreement will be subject to renewal following its conclusion.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
1 x 12 Month extension is available. The extension is included within the overall term of the Framework Agreement (48 months total).
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 6
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-001078
four.2.2) Time limit for receipt of tenders or requests to participate
Date
2 June 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
2 June 2023
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: This Framework Agreement may be subject to renewal following its conclusion. The earliest this Framework will be renewed is 36 Months from its award.
six.3) Additional information
NEPO is a Central Purchasing Body as defined in the Public Contract Regulations 2015 (PCR15). This means that NEPO may provide central purchasing activity on behalf of Contracting Authorities.
The agreement will be available for use by all NEPO Members within the North East region. A list of member organisations is available in the About section of the NEPO website at: www.nepo.org
This agreement will also be made available to all current and future NEPO Associate Members throughout the North East region. Current Associate Members are listed in the Associate Member section of the NEPO website at: www.nepo.org/associate-membership/list
NEPO intends to make the resulting agreement available for use by all Contracting Authorities throughout the North East region (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above services.
Please see the following websites for further details:
http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm
https://www.gov.uk/government/organisations/department-for-education
https://www.gov.uk/check-a-university-is-officially-recognised/recognised-bodies
http://www.schoolswebdirectory.co.uk/localauthorities.php
http://www.ukschoolsdirectory.net
https://www.gov.uk/find-school-in-england
http://apps.education-ni.gov.uk/appinstitutes/default.aspx
https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development
http://unistats.direct.gov.uk/institutions/
http://www.hefce.ac.uk/workprovide/unicoll/heis/
http://www.hefce.ac.uk/workprovide/unicoll/fecs/
http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx
http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm
https://www.gov.uk/government/organisations
https://www.communities-ni.gov.uk/contact
http://www.police.uk/forces.htm
http://www.police-information.co.uk/index.html
https://www.gov.uk/government/organisations/maritime-and-coastguard-agency http://www.fireservice.co.uk/information/ukfrs
http://www.fire.org.uk/fire-brigades.html
https://www.gov.uk/government/publications/current-registered-providers-of-social-housing
http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx
A complete list of permissible users is shown on the NEPO website below:
https://www.nepo.org/associate-membership/permissible-users
Organisations wishing to access the NEPO agreement will be required to register as a NEPO Associate Member in the first instance.
Further information can be found at: www.nepo.org
six.4) Procedures for review
six.4.1) Review body
North East Procurement Organisation
Northern Design Centre, Abbots Hill, Baltic Business Quarter
Gateshead
NE8 3DF
Country
United Kingdom