Section one: Contracting authority
one.1) Name and addresses
HAMPSHIRE COUNTY COUNCIL
The Castle
WINCHESTER
SO238ZB
Contact
Craig Anderson-Jones
craig.anderson-jones@hants.gov.uk
Telephone
+44 3707797920
Country
United Kingdom
Region code
UKJ36 - Central Hampshire
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/hampshire/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/hampshire/aspx/Home
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
SEN Discretionary Payments Open Framework
Reference number
CS18368
two.1.2) Main CPV code
- 80340000 - Special education services
two.1.3) Type of contract
Services
two.1.4) Short description
Hampshire County Council are establishing an 'Open Framework' for the provision of Special Education Needs training to provide additional education and supportive services to pupils in Hampshire who have an Education, Health and Care Plan. Examples of services could include tutoring pupils who are in education, providing tutoring or mentoring for pupils who are struggling to engage in education, supporting pupils who are educated other than at school (EOTAS) or working to provide specialist support to aid education placements.
The requirements cover services falling within Schedule 3 to the Public Contracts Regulations 2015 (PCR 2015) and, as such, is not subject to the full regime of the PCR 2015 but is instead governed by the 'Light Touch Regime' contained within Chapter 3, Section 7 of PCR 2015 (Regulations 74 to 77).
The Open Framework will be divided into 6 Lots.
Lot 1 - Tutoring (QTS qualified)
Lot 2 - Tutoring (non QTS qualified)
Lot 3 - Specialist teachers
Lot 4 - Services supporting education
Lot 5 - Other services supporting education
Lot 6 - Registered physiotherapy
Bidders can bid for any lots that they are able to deliver a service on.
There are price caps associated on each lot. The detail on this is shown within the tender documents.
The Open Framework will be let for an additional period of 4 years and 2 further extension periods of 4 years will be available, taking the maximum length of the Open Framework to 12 years.
The anticipated value of the Open Framework is £51,000,000.
All documents are available at https://in-tendhost.co.uk/hampshire/aspx/Home
two.1.5) Estimated total value
Value excluding VAT: £51,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Tutoring (QTS Qualified)
Lot No
1
two.2.2) Additional CPV code(s)
- 80340000 - Special education services
- 80400000 - Adult and other education services
- 80590000 - Tutorial services
two.2.3) Place of performance
NUTS codes
- UKJ35 - South Hampshire
- UKJ36 - Central Hampshire
- UKJ37 - North Hampshire
two.2.4) Description of the procurement
Service Providers in this Lot will be able to offer tutors who hold Qualified Teacher Status (QTS) and will be able to offer either face to face or online tutoring. The subjects will be specific to the needs of the individual pupil but will predominantly be the core school subjects of English, Maths and Science.
two.2.7) Duration of the contract or the framework agreement
Duration in months
144
two.2) Description
two.2.1) Title
Tutoring (non QTS qualified)
Lot No
2
two.2.2) Additional CPV code(s)
- 80340000 - Special education services
- 80400000 - Adult and other education services
- 80590000 - Tutorial services
two.2.3) Place of performance
NUTS codes
- UKJ35 - South Hampshire
- UKJ36 - Central Hampshire
- UKJ37 - North Hampshire
two.2.4) Description of the procurement
Service Providers in this Lot will be able to offer tutors who hold a degree level qualification or have substantial experience in a given subject and will be able to offer either face to face or online tutoring. The subjects will be specific to the needs of the individual pupil and could include a subject which may not ordinarily be available in a mainstream school setting.
two.2.7) Duration of the contract or the framework agreement
Duration in months
144
two.2) Description
two.2.1) Title
Specialist Teachers
Lot No
3
two.2.2) Additional CPV code(s)
- 80340000 - Special education services
- 80400000 - Adult and other education services
- 80500000 - Training services
two.2.3) Place of performance
NUTS codes
- UKJ35 - South Hampshire
- UKJ36 - Central Hampshire
- UKJ37 - North Hampshire
two.2.4) Description of the procurement
Service Providers in this Lot will offer teachers who hold Qualified Teacher Status (QTS) and additional qualifications or significant experience (5+ years). This additional experience will be in specific areas of need that would allow them to offer specialist support and advice to the pupil's class-based teacher e.g., BSL trained staff, ASD specialists. Qualifications could include Mandatory Qualification for Teachers of Children with Hearing Impairment/Visual Impairment.
two.2.7) Duration of the contract or the framework agreement
Duration in months
144
two.2) Description
two.2.1) Title
Regulated Services Supporting Education
Lot No
4
two.2.2) Additional CPV code(s)
- 80340000 - Special education services
- 80400000 - Adult and other education services
- 80590000 - Tutorial services
two.2.3) Place of performance
NUTS codes
- UKJ35 - South Hampshire
- UKJ36 - Central Hampshire
- UKJ37 - North Hampshire
two.2.4) Description of the procurement
Service Providers in this Lot will offer services such as mentoring, alternative therapies that will work to reducing the anxiety of the pupils. They will also support the continued engagement (for placements in danger of ending) or the reengagement of pupils with full time education, training or employment. This Lot include services such as art therapy, music therapy, drama therapy and other alternative therapies that are covered under Health and Care Professions Council (HCPC) registration.
two.2.7) Duration of the contract or the framework agreement
Duration in months
144
two.2) Description
two.2.1) Title
Other Services Supporting Education
Lot No
5
two.2.2) Additional CPV code(s)
- 80340000 - Special education services
- 85142100 - Physiotherapy services
two.2.3) Place of performance
NUTS codes
- UKJ35 - South Hampshire
- UKJ36 - Central Hampshire
- UKJ37 - North Hampshire
two.2.4) Description of the procurement
Service Providers in this Lot will offer other non-specified services such as mentoring, alternative therapies and other services that will work to reducing the anxiety of the pupils. They will also support the continued engagement (for placements in danger of ending) or the reengagement of pupils with full time education, training, or employment. This Lot will be wide ranging and include services including equine therapy etc.
two.2.7) Duration of the contract or the framework agreement
Duration in months
144
two.2) Description
two.2.1) Title
Registered Physiotherapy
Lot No
6
two.2.2) Additional CPV code(s)
- 80340000 - Special education services
- 85142100 - Physiotherapy services
two.2.3) Place of performance
NUTS codes
- UKJ35 - South Hampshire
- UKJ36 - Central Hampshire
- UKJ37 - North Hampshire
two.2.4) Description of the procurement
Service Providers in this Lot will be qualified physiotherapists, each worker will, be a Member of the Chartered Society of Physiotherapy and registered with the Health and Care Professions Council (HCPC). Pupils accessing services via this Lot will often need to access physiotherapy within their school setting although this may also be at home or in a community location and Service Providers need to be able to travel as required.
two.2.7) Duration of the contract or the framework agreement
Duration in months
144
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.4) Objective rules and criteria for participation
List and brief description of rules and criteria
The following criteria apply to the Lots.
Lot 1 - Tutoring
Evidence of Qualified Teacher Status - confirm each member of staff that will be allocated to this Lot will have a Teacher Reference Number.
Lot 3 - Specialist Teachers
Service Providers in this Lot will offer teachers who hold Qualified Teacher Status (QTS) and additional qualifications or significant experience (5+ years).
Lot 4 - Services Supporting Education
Service Providers in this Lot will offer services such as mentoring, alternative therapies that will work to reducing the anxiety of the pupils, each worker will be a Member of the Chartered Society of Physiotherapy and registered with the Health and Care Professions Council (HCPC).
Lot 6 - Registered Physio
Service Providers in this Lot will be qualified physiotherapists, each worker will be a Member of the Chartered Society of Physiotherapy and registered with the Health and Care Professions Council (HCPC).
The below Lots require 1 reference to be provided directly.
Lot 2 - Tutoring (non QTS qualified)
Lot 5 - Other Services Supporting Education
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Lot 1 - Tutoring
Evidence of Qualified Teacher Status - confirm each member of staff that will be allocated to this Lot will have a Teacher Reference Number.
Lot 3 - Specialist Teachers
Service Providers in this Lot will offer teachers who hold Qualified Teacher Status (QTS) and additional qualifications or significant experience (5+ years).
Lot 4 - Services Supporting Education
Service Providers in this Lot will offer services such as mentoring, alternative therapies that will work to reducing the anxiety of the pupils, each worker will be a Member of the Chartered Society of Physiotherapy and registered with the Health and Care Professions Council (HCPC).
Lot 6 - Registered Physio
Service Providers in this Lot will be qualified physiotherapists, each worker will be a Member of the Chartered Society of Physiotherapy and registered with the Health and Care Professions Council (HCPC).
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Form of procedure
Open procedure
four.1.11) Main features of the award procedure
Contracts awarded under the Open Framework will be determined on a case-by-case basis based upon the particular needs of the service user(s).
The SEN Caseworker or Special Needs Officer (SNO), in agreement with the relevant manager and discussion with the parents and pupils (if appropriate) determine that a service is needed that would fall under one of the Lots within this Open Framework.
Tenderers, once being awarded a place on the Open Framework, will be ranked by lowest price, i.e. lowest priced will be awarded 1st place.
A Tenderer will be chosen by Lot first and then region.
The SEN Caseworker or SNO will send the pupil details, requirements of the service from the pupils EHC plan and required timeframe for the service to start to the top 5 providers on the Lot (based on each individual requirement) who will then have a deadline to respond to confirm if they are able to accept the case and what termly progress targets they would implement.
After the deadline has expired, the SEN Caseworker or SNO will contact the Tenderer that has the lowest price and has confirmed their capacity to provide the requirement and confirm termly targets and ask them to start working with the pupil. If the targets are deemed to be too low, and cannot be changed, the casework or SNO have the option to contact the next lowest price provider If none of the top 5 providers is able to offer, the SEN Caseworker or SNO will then contact the next top 5 placed providers, and so on, until a contract is awarded.
In the event that there is a tie (same price, acceptance of requirement and agreement of targets) in the submissions, the Tenderer who responded first within the deadline period via the stated method shown in Section 18 will be awarded the contract.
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 June 2022
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
Strand
London
WC2A 2LL
Country
United Kingdom