{ "uri": "https://www.find-tender.service.gov.uk/api/1.0/ocdsReleasePackages/011908-2021", "version": "1.1", "extensions": [ "https://standard.open-contracting.org/profiles/eu/latest/en/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_amendment_rationale_classifications_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_budget_breakdown_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_contract_completion_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_documentation_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_pagination_extension/master/extension.json", "https://raw.githubusercontent.com/open-contracting-extensions/ocds_suitability_extension/master/extension.json", "https://raw.githubusercontent.com/portaledcahn/ocds_Links_extension/main/extension.json", "https://raw.githubusercontent.com/cabinetoffice/ocds_uk_extension/main/extension.json" ], "publishedDate": "2021-05-27T22:45:04+01:00", "publisher": { "name": "Cabinet Office", "scheme": "GB-GOR", "uid": "D2", "uri": "https://www.gov.uk/government/organisations/cabinet-office" }, "license": "http://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/", "publicationPolicy": "https://www.gov.uk/government/publications/open-contracting", "releases": [ { "ocid": "ocds-h6vhtk-02b5f6", "id": "011908-2021", "date": "2021-05-27T22:45:04+01:00", "tag": [ "award", "contract" ], "description": "The value provided in Section II.1.7 is only an estimate. We cannot guarantee to suppliers any business through this Commercial Agreement. \nAs part of this contract award notice the following can be accessed at: https://www.contractsfinder.service.gov.uk/Notice/5aa05bd8-0531-437d-9bc5-41f9bafecbc1\n1) Redacted Commercial Agreement;\n2) List of Successful Suppliers;\n 3) Customer list \nOn 2.4.2014 Government introduced its Government Security Classifications (GSC) scheme which replaced Government Protective Marking Scheme (GPMS). A key aspect is the reduction in the number of security classifications used. All bidders were required to make themselves aware of the changes as it may impact this requirement. This link provides information on the GSC at: https://www.gov.uk/government/publications/government-security-classifications\nCyber Essentials is a mandatory requirement for Central Government contracts which involve handling personal information or provide certain ICT products/services. Government is taking steps to reduce the levels of cyber security risk in its supply chain through the Cyber Essentials scheme. The scheme defines a set of controls which, when implemented, will provide organisations with basic protection from the most prevalent forms of threat coming from the internet. To participate in this procurement, bidders were required to demonstrate they comply with the technical requirements prescribed by Cyber Essentials, for services under and in connection with this procurement.", "initiationType": "tender", "tender": { "id": "RM6175", "legalBasis": { "id": "32014L0024", "scheme": "CELEX" }, "title": "Records Information Management, Digital Solutions and Associated Services (Lots 1-4)", "status": "complete", "classification": { "scheme": "CPV", "id": "63120000", "description": "Storage and warehousing services" }, "mainProcurementCategory": "services", "description": "Crown Commercial Service (CCS) as the Authority has put in place a Pan Government Collaborative Framework Contract for the provision of Records Information Management, Digital Solutions and Associated Services to be utilised by Central Government Departments and all other UK Public Sector Bodies, including Local Authorities, Health, Police, Fire and Rescue, Education and Devolved Administrations. The Framework includes Digital Workflow and Cloud Based Hosting services, Storage, Scanning, Shredding, Technical Resources, Clinic Preparation and Management of NHS Patient Records and Specialist Services e.g. Appraisal and Selection and Sensitivity Review. The full Specification for each Lot is detailed in Annexes A-E. Suppliers will be required to provide all of the Mandatory Services stated within the Lot they have bid for.", "lots": [ { "id": "1", "title": "Records Information Management Services", "description": "Lot 1 is for the provision of Records Information Management Services, which include the following service lines:\nSL1: On Site Storage of Active Physical Records\nSL2: On Site Storage of Inactive Physical Records\nSL3: On/Off Site Combination Physical Records\nSL4: On/Off Site Shredding Destruction and Disposal\nSL5: Scanning services\nSL6: Data Entry services.\nCrown Commercial Service wish to bring to your attention that it was expected that to participate in this Lot 1 procurement, bidders were required to demonstrate that they are certified for the services listed below (and/or equivalent) in connection with the procurement.\nCyber Essentials Basic\nISO27001 Information Security Standard\nISO27002 Information Security Code of Practice\nISO9001 Quality Management Systems\nISO14001 Environmental Management\nBS 4971:2017 Guide for the Storage and Exhibition of Archival materials\nBS EN 15713 Secure Destruction of Confidential Material\nBS 7858 Security Screening\nBS10008 Electronic Information Management\nBIP 0008 Code of Practice for Legally Admissibility and Evidential Weighting Additional information: A framework contract will be awarded to 4 bidders for this lot.", "awardCriteria": { "criteria": [ { "name": "Quality", "type": "quality", "description": "0" }, { "type": "price", "description": "100" } ] }, "hasOptions": false, "status": "cancelled" }, { "id": "2", "title": "Digital Workflow and Cloud Based Hosting Solutions", "description": "Lot 2 is for the provision of Digital Workflow and Cloud Based Hosting Solutions, which include the following services lines:\nSL1: Digital Workflow Solutions (for example but not limited to document/content/records/workflow management, hybrid mail and data entry services)\nSL2: Cloud Based Hosting Solution\nSL3: Bulk Scanning Services (including file preparation)\nSL4: Third Party Interim Technical Resources (e.g. Technical/Security Architects).\nCrown Commercial Service wish to bring to your attention that it was expected that to participate in this Lot 2 procurement, bidders were required to demonstrate that they are certified for the services listed below (and/or equivalent) in connection with the procurement.\nCyber Essentials Basic\nISO27001 Information Security Management System\nISO27002 Information Security Management\nISO9001 Quality Management System\nISO14001 Environmental Management\nBS EN 15713 Secure Destruction of Confidential Material\nBS 7858 Security Screening\nBS10008 Electronic Information Management\nBIP 0008 Code of Practice for Legal Admissibility and Evidential Weight of Information Stored Electronically\nSuppliers will be required to follow and demonstrate compliance with relevant NCSC Guidance. Additional information: A framework contract will be awarded to 8 bidders for this lot.", "awardCriteria": { "criteria": [ { "name": "Quality", "type": "quality", "description": "70" }, { "type": "price", "description": "30" } ] }, "hasOptions": false, "status": "cancelled" }, { "id": "3", "title": "Full Management of National Health Service (NHS) Patient Records (Off-site)", "description": "Lot 3 is for the provision of Full Management of National Health Service (NHS) Patient Records (Off-site), which includes the following services lines:\nSL1) Clinic Preparation and Management of NHS Patient Records;\nSL2) Digitisation (Scanning) of Patient Records;\nSL3) Off-site Storage of Patient Records;\nSL4) Third Party Interim Resources\nAdditional Services: On Site Managed Service; and Shredding, Destruction and Disposal Services\nCrown Commercial Service wish to bring to your attention that it was expected that to participate in this Lot 3 procurement, bidders were required to demonstrate that they are certified for the services listed below (and/or equivalent) in connection with the procurement.\nCyber Essentials Basic\nISO27001 Information Security Standard\nISO27002 Information Security Code of Practice\nISO9001 Quality Management System\nISO9001 Quality Management System\nISO14001 Environmental Management\nBS 4971:2017 Guide for the Storage and Exhibition of Archival materials\nBS EN 15713 Secure Destruction of Confidential Material\nBS 7858 Security Screening\nBS10008 Electronic Information Management\nBIP 0008 Code of Practice for Legal Admissibility and Evidential Weight of Information Stored Electronically Additional information: A framework contract will be awarded to 5 bidders.", "awardCriteria": { "criteria": [ { "name": "Quality", "type": "quality", "description": "50" }, { "type": "price", "description": "50" } ] }, "hasOptions": false, "status": "cancelled" }, { "id": "4", "title": "Specialist Records Management Services (On and/or Off Site)", "description": "Lot 4 is for the provision of Specialist Records Management Services (On and/or Off Site), which includes the following services lines:\nSL1: Listing\nSL2: Cataloguing\nSL3: Appraisal and Selection\nSL4: Sensitivity Review (Triage and/or Fully Managed) Service\nSL5: Record Preparation Service.\nCrown Commercial Service wish to bring to your attention that it was expected that to participate in this Lot 4 procurement, bidders were required to demonstrate that they are certified for the services listed below (and/or equivalent) in connection with the procurement.\nCyber Essentials Basic\nISO27001 – Information Security Standard\nBS 7858 – Security Screening. Additional information: A framework contract will be awarded to 3 bidders.", "awardCriteria": { "criteria": [ { "name": "Quality", "type": "quality", "description": "50" }, { "type": "price", "description": "50" } ] }, "hasOptions": false, "status": "cancelled" } ], "items": [ { "id": "1", "additionalClassifications": [ { "scheme": "CPV", "id": "48311100", "description": "Document management system" }, { "scheme": "CPV", "id": "63121000", "description": "Storage and retrieval services" }, { "scheme": "CPV", "id": "63121100", "description": "Storage services" }, { "scheme": "CPV", "id": "64216200", "description": "Electronic information services" }, { "scheme": "CPV", "id": "72312000", "description": "Data entry services" }, { "scheme": "CPV", "id": "72312100", "description": "Data preparation services" }, { "scheme": "CPV", "id": "72312200", "description": "Optical character recognition services" }, { "scheme": "CPV", "id": "72313000", "description": "Data capture services" }, { "scheme": "CPV", "id": "72512000", "description": "Document management services" }, { "scheme": "CPV", "id": "79131000", "description": "Documentation services" }, { "scheme": "CPV", "id": "79212000", "description": "Auditing services" }, { "scheme": "CPV", "id": "79212200", "description": "Internal audit services" }, { "scheme": "CPV", "id": "79311000", "description": "Survey services" }, { "scheme": "CPV", "id": "79311200", "description": "Survey conduction services" }, { "scheme": "CPV", "id": "79410000", "description": "Business and management consultancy services" }, { "scheme": "CPV", "id": "79995100", "description": "Archiving services" }, { "scheme": "CPV", "id": "79995200", "description": "Cataloguing services" }, { "scheme": "CPV", "id": "79996100", "description": "Records management" }, { "scheme": "CPV", "id": "79999100", "description": "Scanning services" }, { "scheme": "CPV", "id": "92512000", "description": "Archive services" }, { "scheme": "CPV", "id": "92512100", "description": "Archive destruction services" } ], "deliveryAddresses": [ { "region": "UK" } ], "relatedLot": "1" }, { "id": "2", "additionalClassifications": [ { "scheme": "CPV", "id": "48311100", "description": "Document management system" }, { "scheme": "CPV", "id": "63121000", "description": "Storage and retrieval services" }, { "scheme": "CPV", "id": "63121100", "description": "Storage services" }, { "scheme": "CPV", "id": "64216200", "description": "Electronic information services" }, { "scheme": "CPV", "id": "72312000", "description": "Data entry services" }, { "scheme": "CPV", "id": "72312100", "description": "Data preparation services" }, { "scheme": "CPV", "id": "72312200", "description": "Optical character recognition services" }, { "scheme": "CPV", "id": "72313000", "description": "Data capture services" }, { "scheme": "CPV", "id": "72512000", "description": "Document management services" }, { "scheme": "CPV", "id": "79131000", "description": "Documentation services" }, { "scheme": "CPV", "id": "79212000", "description": "Auditing services" }, { "scheme": "CPV", "id": "79212200", "description": "Internal audit services" }, { "scheme": "CPV", "id": "79311000", "description": "Survey services" }, { "scheme": "CPV", "id": "79311200", "description": "Survey conduction services" }, { "scheme": "CPV", "id": "79410000", "description": "Business and management consultancy services" }, { "scheme": "CPV", "id": "79995100", "description": "Archiving services" }, { "scheme": "CPV", "id": "79995200", "description": "Cataloguing services" }, { "scheme": "CPV", "id": "79996100", "description": "Records management" }, { "scheme": "CPV", "id": "79999100", "description": "Scanning services" }, { "scheme": "CPV", "id": "92512000", "description": "Archive services" } ], "deliveryAddresses": [ { "region": "UK" } ], "relatedLot": "2" }, { "id": "3", "additionalClassifications": [ { "scheme": "CPV", "id": "48311100", "description": "Document management system" }, { "scheme": "CPV", "id": "63120000", "description": "Storage and warehousing services" }, { "scheme": "CPV", "id": "63121000", "description": "Storage and retrieval services" }, { "scheme": "CPV", "id": "63121100", "description": "Storage services" }, { "scheme": "CPV", "id": "64216200", "description": "Electronic information services" }, { "scheme": "CPV", "id": "72312000", "description": "Data entry services" }, { "scheme": "CPV", "id": "72312100", "description": "Data preparation services" }, { "scheme": "CPV", "id": "72312200", "description": "Optical character recognition services" }, { "scheme": "CPV", "id": "72313000", "description": "Data capture services" }, { "scheme": "CPV", "id": "72512000", "description": "Document management services" }, { "scheme": "CPV", "id": "79131000", "description": "Documentation services" }, { "scheme": "CPV", "id": "79212000", "description": "Auditing services" }, { "scheme": "CPV", "id": "79212200", "description": "Internal audit services" }, { "scheme": "CPV", "id": "79311000", "description": "Survey services" }, { "scheme": "CPV", "id": "79311200", "description": "Survey conduction services" }, { "scheme": "CPV", "id": "79410000", "description": "Business and management consultancy services" }, { "scheme": "CPV", "id": "79995100", "description": "Archiving services" }, { "scheme": "CPV", "id": "79995200", "description": "Cataloguing services" }, { "scheme": "CPV", "id": "79996100", "description": "Records management" }, { "scheme": "CPV", "id": "79999100", "description": "Scanning services" }, { "scheme": "CPV", "id": "92512000", "description": "Archive services" } ], "deliveryAddresses": [ { "region": "UK" } ], "relatedLot": "3" }, { "id": "4", "additionalClassifications": [ { "scheme": "CPV", "id": "48311100", "description": "Document management system" }, { "scheme": "CPV", "id": "63121000", "description": "Storage and retrieval services" }, { "scheme": "CPV", "id": "63121100", "description": "Storage services" }, { "scheme": "CPV", "id": "64216200", "description": "Electronic information services" }, { "scheme": "CPV", "id": "72312000", "description": "Data entry services" }, { "scheme": "CPV", "id": "72312100", "description": "Data preparation services" }, { "scheme": "CPV", "id": "72312200", "description": "Optical character recognition services" }, { "scheme": "CPV", "id": "72313000", "description": "Data capture services" }, { "scheme": "CPV", "id": "72512000", "description": "Document management services" }, { "scheme": "CPV", "id": "79131000", "description": "Documentation services" }, { "scheme": "CPV", "id": "79212000", "description": "Auditing services" }, { "scheme": "CPV", "id": "79212200", "description": "Internal audit services" }, { "scheme": "CPV", "id": "79311000", "description": "Survey services" }, { "scheme": "CPV", "id": "79311200", "description": "Survey conduction services" }, { "scheme": "CPV", "id": "79410000", "description": "Business and management consultancy services" }, { "scheme": "CPV", "id": "79995100", "description": "Archiving services" }, { "scheme": "CPV", "id": "79995200", "description": "Cataloguing services" }, { "scheme": "CPV", "id": "79996100", "description": "Records management" }, { "scheme": "CPV", "id": "79999100", "description": "Scanning services" }, { "scheme": "CPV", "id": "92512000", "description": "Archive services" }, { "scheme": "CPV", "id": "92512100", "description": "Archive destruction services" } ], "deliveryAddresses": [ { "region": "UK" } ], "relatedLot": "4" } ], "procurementMethod": "open", "procurementMethodDetails": "Open procedure", "techniques": { "hasElectronicAuction": true }, "coveredBy": [ "GPA" ] }, "awards": [ { "id": "011908-2021-1", "relatedLots": [ "1" ], "title": "Records Information Management Services", "status": "active", "hasSubcontracting": true, "suppliers": [ { "id": "GB-FTS-17774", "name": "Compass Minerals Storage & Archives Limited, trading as ‘DeepStore’" } ] }, { "id": "011908-2021-2", "relatedLots": [ "1" ], "title": "Records Information Management Services", "status": "active", "hasSubcontracting": true, "suppliers": [ { "id": "GB-FTS-17775", "name": "Crown Records Management Limited" } ] }, { "id": "011908-2021-3", "relatedLots": [ "1" ], "title": "Records Information Management Services", "status": "active", "hasSubcontracting": true, "suppliers": [ { "id": "GB-FTS-17776", "name": "Offsite Archive Storage & Integrated Services (UK) Ltd" } ] }, { "id": "011908-2021-4", "relatedLots": [ "1" ], "title": "Records Information Management Services", "status": "active", "hasSubcontracting": true, "suppliers": [ { "id": "GB-FTS-14249", "name": "Restore Plc" } ] }, { "id": "011908-2021-5", "relatedLots": [ "2" ], "title": "Digital Workflow and Cloud Based Hosting Solutions", "status": "active", "hasSubcontracting": true, "suppliers": [ { "id": "GB-FTS-14246", "name": "Cleardata UK Ltd" } ] }, { "id": "011908-2021-6", "relatedLots": [ "2" ], "title": "Digital Workflow and Cloud Based Hosting Solutions", "status": "active", "suppliers": [ { "id": "GB-FTS-17777", "name": "Communisis UK" } ] }, { "id": "011908-2021-7", "relatedLots": [ "2" ], "title": "Digital Workflow and Cloud Based Hosting Solutions", "status": "active", "hasSubcontracting": true, "suppliers": [ { "id": "GB-FTS-17778", "name": "Crown Records Management Limited" } ] }, { "id": "011908-2021-8", "relatedLots": [ "2" ], "title": "Digital Workflow and Cloud Based Hosting Solutions", "status": "active", "hasSubcontracting": true, "suppliers": [ { "id": "GB-FTS-17779", "name": "Insight Direct (UK) Ltd" } ] }, { "id": "011908-2021-9", "relatedLots": [ "2" ], "title": "Digital Workflow and Cloud Based Hosting Solutions", "status": "active", "hasSubcontracting": true, "suppliers": [ { "id": "GB-FTS-14248", "name": "Iron Mountain UK plc" } ] }, { "id": "011908-2021-10", "relatedLots": [ "2" ], "title": "Digital Workflow and Cloud Based Hosting Solutions", "status": "active", "hasSubcontracting": true, "suppliers": [ { "id": "GB-FTS-17780", "name": "Offsite Archive Storage & Integrated Services (UK) Ltd" } ] }, { "id": "011908-2021-11", "relatedLots": [ "2" ], "title": "Digital Workflow and Cloud Based Hosting Solutions", "status": "active", "hasSubcontracting": true, "suppliers": [ { "id": "GB-FTS-14249", "name": "Restore Plc" } ] }, { "id": "011908-2021-12", "relatedLots": [ "2" ], "title": "Digital Workflow and Cloud Based Hosting Solutions", "status": "active", "hasSubcontracting": true, "suppliers": [ { "id": "GB-FTS-14250", "name": "Xerox UK LTD" } ] }, { "id": "011908-2021-13", "relatedLots": [ "3" ], "title": "Full Management of National Health Service (NHS) Patient Records (Off site)", "status": "active", "hasSubcontracting": true, "suppliers": [ { "id": "GB-FTS-17775", "name": "Crown Records Management Limited" } ] }, { "id": "011908-2021-14", "relatedLots": [ "3" ], "title": "Full Management of National Health Service (NHS) Patient Records (Off site)", "status": "active", "hasSubcontracting": true, "suppliers": [ { "id": "GB-FTS-14248", "name": "Iron Mountain UK plc" } ] }, { "id": "011908-2021-15", "relatedLots": [ "3" ], "title": "Full Management of National Health Service (NHS) Patient Records (Off site)", "status": "active", "hasSubcontracting": true, "suppliers": [ { "id": "GB-FTS-17780", "name": "Offsite Archive Storage & Integrated Services (UK) Ltd" } ] }, { "id": "011908-2021-16", "relatedLots": [ "3" ], "title": "Full Management of National Health Service (NHS) Patient Records (Off site)", "status": "active", "hasSubcontracting": true, "suppliers": [ { "id": "GB-FTS-14249", "name": "Restore Plc" } ] }, { "id": "011908-2021-17", "relatedLots": [ "3" ], "title": "Full Management of National Health Service (NHS) Patient Records (Off site)", "status": "active", "hasSubcontracting": true, "suppliers": [ { "id": "GB-FTS-14250", "name": "Xerox UK LTD" } ] }, { "id": "011908-2021-18", "relatedLots": [ "4" ], "title": "Specialist Records Management Services", "status": "active", "hasSubcontracting": true, "suppliers": [ { "id": "GB-FTS-14248", "name": "Iron Mountain UK plc" } ] }, { "id": "011908-2021-19", "relatedLots": [ "4" ], "title": "Specialist Records Management Services", "status": "active", "hasSubcontracting": true, "suppliers": [ { "id": "GB-FTS-17780", "name": "Offsite Archive Storage & Integrated Services (UK) Ltd" } ] }, { "id": "011908-2021-20", "relatedLots": [ "4" ], "title": "Specialist Records Management Services", "status": "active", "hasSubcontracting": true, "suppliers": [ { "id": "GB-FTS-14249", "name": "Restore Plc" } ] } ], "parties": [ { "name": "The Minister for the Cabinet Office acting through Crown Commercial Service", "id": "GB-FTS-575", "identifier": { "legalName": "The Minister for the Cabinet Office acting through Crown Commercial Service" }, "address": { "streetAddress": "9th Floor, The Capital, Old Hall Street", "locality": "Liverpool", "region": "UK", "postalCode": "L3 9PP", "countryName": "United Kingdom" }, "contactPoint": { "telephone": "+44 3150103503", "email": "supplier@crowncommercial.gov.uk" }, "roles": [ "buyer", "centralPurchasingBody", "reviewBody", "mediationBody", "reviewContactPoint" ], "details": { "url": "https://www.gov.uk/ccs", "classifications": [ { "scheme": "TED_CA_TYPE", "id": "MINISTRY", "description": "Ministry or any other national or federal authority, including their regional or local subdivisions" }, { "scheme": "COFOG", "id": "01", "description": "General public services" } ] }, "additionalContactPoints": [ { "telephone": "+44 3450103503", "email": "supplier@crowncommercial.gov.uk" } ] }, { "name": "Compass Minerals Storage & Archives Limited, trading as ‘DeepStore’", "id": "GB-FTS-17774", "identifier": { "legalName": "Compass Minerals Storage & Archives Limited, trading as ‘DeepStore’", "id": "1588213" }, "address": { "locality": "Winsford", "region": "UK", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "large" } }, { "name": "Crown Records Management Limited", "id": "GB-FTS-17775", "identifier": { "legalName": "Crown Records Management Limited", "id": "SC162101" }, "address": { "locality": "Livingston", "region": "UK", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "large" } }, { "name": "Offsite Archive Storage & Integrated Services (UK) Ltd", "id": "GB-FTS-17776", "identifier": { "legalName": "Offsite Archive Storage & Integrated Services (UK) Ltd" }, "address": { "locality": "Suffolk", "region": "UK", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "sme" } }, { "name": "Restore Plc", "id": "GB-FTS-14249", "identifier": { "legalName": "Restore Plc", "id": "05169780" }, "address": { "locality": "Surrey", "region": "UK", "countryName": "United Kingdom" }, "roles": [ "supplier" ], "details": { "scale": "large" } }, { "name": "Cleardata UK Ltd", "id": "GB-FTS-14246", "identifier": { "legalName": "Cleardata 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