Opportunity

Supply, Installation & Maintenance of Real Time Passenger Information (RTPI)

  • HAMPSHIRE COUNTY COUNCIL

F02: Contract notice

Notice reference: 2021/S 000-010618

Published 14 May 2021, 8:55am



Section one: Contracting authority

one.1) Name and addresses

HAMPSHIRE COUNTY COUNCIL

The Castle

WINCHESTER

SO238UJ

Contact

Procurement

Email

Procurement.Partners@hants.gov.uk

Country

United Kingdom

NUTS code

UKJ3 - Hampshire and Isle of Wight

Internet address(es)

Main address

www.hants.gov.uk

Buyer's address

https://in-tendhost.co.uk/hampshire/aspx/Home

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://in-tendhost.co.uk/hampshire/aspx/Home

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://in-tendhost.co.uk/hampshire/aspx/Home

one.4) Type of the contracting authority

Regional or local authority

one.5) Main activity

General public services


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Supply, Installation & Maintenance of Real Time Passenger Information (RTPI)

Reference number

ET14040

two.1.2) Main CPV code

  • 48813200 - Real-time passenger information system

two.1.3) Type of contract

Supplies

two.1.4) Short description

Hampshire County Council (the Authority) invites applications from suitably experienced organisations to tender for the Supply, Installation and Maintenance of Real Time Passenger Information (RTPI) systems. The Framework Agreement will be for a period of four years, commencing on 15 September 2021, allowing for the placing of orders (call-off contracts) as and when required, subject to available funding. The Framework will allow for a call-off contract for the maintenance of procured equipment for a period of up to ten years from the commencement of the Framework. The values provided in this notice are estimated and based on the named Authorities' participation and funding that is subject to change.

two.1.5) Estimated total value

Value excluding VAT: £16,000,000

two.1.6) Information about lots

This contract is divided into lots: No

two.2) Description

two.2.2) Additional CPV code(s)

  • 45233293 - Installation of street furniture
  • 45316210 - Installation of traffic monitoring equipment
  • 48800000 - Information systems and servers
  • 50000000 - Repair and maintenance services

two.2.3) Place of performance

NUTS codes
  • UKJ14 - Oxfordshire
  • UKJ27 - West Sussex (South West)
  • UKJ28 - West Sussex (North East)
  • UKJ3 - Hampshire and Isle of Wight
  • UKK25 - Dorset
Main site or place of performance

The geographical area of the county of Hampshire, UK, together with Portsmouth City, Southampton City, the Isle of Wight, Oxfordshire, Dorset and West Sussex.

two.2.4) Description of the procurement

This Framework is being procured by Hampshire County Council and all Services under the Framework will be called-off directly by Hampshire County Council or the participating Authorities. Authorities permitted to use this Framework are Hampshire County Council, Portsmouth City Council, Southampton City Council, Isle of Wight Council, Oxfordshire County Council, Dorset County Council and West Sussex County Council. As it is a Framework, there is no guarantee on the volume and frequency of call-off orders and there is no guarantee that any of the participating Authorities will call-off during the lifetime of the Framework. The value of the Framework is approximate only as it is based, and dependent, on the successful outcome of funding applications. Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/hampshire/aspx/Home

and complete and submit their Tender documents and Stage 1 Questionnaire, together with any supporting information requested by 14:00 on 25 June 2021. Clarifications regarding the ITT must be submitted via InTend by 17:00 on 14 June 2021.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.6) Estimated value

Value excluding VAT: £16,000,000

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No


Section three. Legal, economic, financial and technical information

three.1) Conditions for participation

three.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

three.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

three.2) Conditions related to the contract

three.2.2) Contract performance conditions

Please refer to the procurement documentation


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with a single operator

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate

Date

25 June 2021

Local time

2:00pm

four.2.4) Languages in which tenders or requests to participate may be submitted

English

four.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

four.2.7) Conditions for opening of tenders

Date

25 June 2021

Local time

3:00pm


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: No

six.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

six.3) Additional information

Interested parties should register their interest in the project via the in-tend website https://in-tendhost.co.uk/hampshire/aspx/Home and submit their Stage 1 Questionnaire, together with any requested supporting information by 14.00 on 25 June 2021/ Clarifications regarding the ITT must be submitted via in-tend by 17.00 on 14 June 2021.

How to obtain invitation to tender (ITT) documents: In order to view the tender advert and ITT documentation, please go to https://in-tendhost.co.uk/hampshire/aspx/Home The ITT documents can be accessed, only when logged into in-tend. If you are an existing supplier please log into the system. If you are a new supplier, please make sure you register your company as an initial step on the in-tend website. Select the tab 'Tenders' then select 'Current'. Search for the reference number on the left hand side of the page and press enter. The tender advert will now be visible. To view the ITT documents, click the 'View Details' button. This will take you to a new screen, please click the express interest button. Once in the tender there are 5 tabs; 'Tender', ITT documents, 'Correspondence', 'Clarifications' and 'History'. Select the second tab (ITT docs) where you will find useful information under 'Tender Details'. Continue to scroll down to the heading 'Tender Documents Received' where you will be able to view/download the documents. Opting in and out: Please note you are required to 'Opt In' before you can access the 'My Tender Return' to start populating your response. The 'Opt Out' functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring that you no longer wish to receive any further communication in relation to this tender along with the opportunity of providing feedback and comments for this decision. You may amend your decision to 'Opt In or Out' at any time during the tender process. Further guidance: In addition, guidance on how to participate in a tender - download and upload documents/returns and, if required, register your company (free of charge), can be found on the in-tend website under the 'Help' or 'Information for Suppliers Buttons'. Receiving notification emails. To ensure you receive email alerts and notifications from our system, please add the email domain '@intend.co.uk' to your Safe Senders list.

six.4) Procedures for review

six.4.1) Review body

High Court of England and Wales

London

Country

United Kingdom