Section one: Contracting authority
one.1) Name and addresses
HAMPSHIRE COUNTY COUNCIL
The Castle
WINCHESTER
SO238UJ
Contact
Procurement
Procurement.Partners@hants.gov.uk
Country
United Kingdom
NUTS code
UKJ3 - Hampshire and Isle of Wight
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/hampshire/aspx/Home
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/hampshire/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/hampshire/aspx/Home
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply, Installation & Maintenance of Real Time Passenger Information (RTPI)
Reference number
ET14040
two.1.2) Main CPV code
- 48813200 - Real-time passenger information system
two.1.3) Type of contract
Supplies
two.1.4) Short description
Hampshire County Council (the Authority) invites applications from suitably experienced organisations to tender for the Supply, Installation and Maintenance of Real Time Passenger Information (RTPI) systems. The Framework Agreement will be for a period of four years, commencing on 15 September 2021, allowing for the placing of orders (call-off contracts) as and when required, subject to available funding. The Framework will allow for a call-off contract for the maintenance of procured equipment for a period of up to ten years from the commencement of the Framework. The values provided in this notice are estimated and based on the named Authorities' participation and funding that is subject to change.
two.1.5) Estimated total value
Value excluding VAT: £16,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 45233293 - Installation of street furniture
- 45316210 - Installation of traffic monitoring equipment
- 48800000 - Information systems and servers
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKJ14 - Oxfordshire
- UKJ27 - West Sussex (South West)
- UKJ28 - West Sussex (North East)
- UKJ3 - Hampshire and Isle of Wight
- UKK25 - Dorset
Main site or place of performance
The geographical area of the county of Hampshire, UK, together with Portsmouth City, Southampton City, the Isle of Wight, Oxfordshire, Dorset and West Sussex.
two.2.4) Description of the procurement
This Framework is being procured by Hampshire County Council and all Services under the Framework will be called-off directly by Hampshire County Council or the participating Authorities. Authorities permitted to use this Framework are Hampshire County Council, Portsmouth City Council, Southampton City Council, Isle of Wight Council, Oxfordshire County Council, Dorset County Council and West Sussex County Council. As it is a Framework, there is no guarantee on the volume and frequency of call-off orders and there is no guarantee that any of the participating Authorities will call-off during the lifetime of the Framework. The value of the Framework is approximate only as it is based, and dependent, on the successful outcome of funding applications. Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/hampshire/aspx/Home
and complete and submit their Tender documents and Stage 1 Questionnaire, together with any supporting information requested by 14:00 on 25 June 2021. Clarifications regarding the ITT must be submitted via InTend by 17:00 on 14 June 2021.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £16,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Please refer to the procurement documentation
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
25 June 2021
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
25 June 2021
Local time
3:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Interested parties should register their interest in the project via the in-tend website https://in-tendhost.co.uk/hampshire/aspx/Home and submit their Stage 1 Questionnaire, together with any requested supporting information by 14.00 on 25 June 2021/ Clarifications regarding the ITT must be submitted via in-tend by 17.00 on 14 June 2021.
How to obtain invitation to tender (ITT) documents: In order to view the tender advert and ITT documentation, please go to https://in-tendhost.co.uk/hampshire/aspx/Home The ITT documents can be accessed, only when logged into in-tend. If you are an existing supplier please log into the system. If you are a new supplier, please make sure you register your company as an initial step on the in-tend website. Select the tab 'Tenders' then select 'Current'. Search for the reference number on the left hand side of the page and press enter. The tender advert will now be visible. To view the ITT documents, click the 'View Details' button. This will take you to a new screen, please click the express interest button. Once in the tender there are 5 tabs; 'Tender', ITT documents, 'Correspondence', 'Clarifications' and 'History'. Select the second tab (ITT docs) where you will find useful information under 'Tender Details'. Continue to scroll down to the heading 'Tender Documents Received' where you will be able to view/download the documents. Opting in and out: Please note you are required to 'Opt In' before you can access the 'My Tender Return' to start populating your response. The 'Opt Out' functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring that you no longer wish to receive any further communication in relation to this tender along with the opportunity of providing feedback and comments for this decision. You may amend your decision to 'Opt In or Out' at any time during the tender process. Further guidance: In addition, guidance on how to participate in a tender - download and upload documents/returns and, if required, register your company (free of charge), can be found on the in-tend website under the 'Help' or 'Information for Suppliers Buttons'. Receiving notification emails. To ensure you receive email alerts and notifications from our system, please add the email domain '@intend.co.uk' to your Safe Senders list.
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom