Section one: Contracting authority
one.1) Name and addresses
East Sussex County Council
County Hall, St Annes Crescent
Lewes
BN7 1UE
Contact
Mandi Edwards
mandi.edwards@eastsussex.gov.uk
Telephone
+44 1323464049
Country
United Kingdom
NUTS code
UKJ22 - East Sussex CC
Internet address(es)
Main address
Buyer's address
https://sesharedservices.org.uk/esourcing
one.1) Name and addresses
Brighton and Hove City Council
Hove Town Hall, Norton Road,
Hove
BN3 3BQ
Contact
Alex White
Alex.White@brighton-hove.gov.uk
Country
United Kingdom
NUTS code
UKJ21 - Brighton and Hove
Internet address(es)
Main address
https://www.brighton-hove.gov.uk
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://sesharedservices.org.uk/esourcing
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/sesharedservices/aspx/Tenders/Current
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ESCC ME Special Educational Needs and Disability SEND Information and Advice Service
Reference number
ESCC - 034201
two.1.2) Main CPV code
- 80340000 - Special education services
two.1.3) Type of contract
Services
two.1.4) Short description
East Sussex County Council and Brighton and Hove City Council require a single provider to manage a SEN and disability advice service ("the Service") in accordance with the SEND Code of Practice, and the Minimum Standards for SEND Information, Advice and Support Services. This will secure the provision of impartial, confidential and relevant information, advice and support to: • the parents and carers of children and young people between 0 and 25 years who have, or may have, SEN or a disability, and • children and young people who have, or may have, SEN or a disability.The funding available for this service is:East Sussex County Council £140,000 per annumBrighton and Hove City Council £120,000 per annumThe contract term is for 3 years with an option to extend for up to 24 months.Please Note: TUPE will apply for this service.
two.1.5) Estimated total value
Value excluding VAT: £1,300,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ22 - East Sussex CC
- UKJ21 - Brighton and Hove
two.2.4) Description of the procurement
East Sussex County Council and Brighton and Hove City Council require a single provider to manage a SEN and disability advice service ("the Service") in accordance with the SEND Code of Practice, and the Minimum Standards for SEND Information, Advice and Support Services. This will secure the provision of impartial, confidential and relevant information, advice and support to: • the parents and carers of children and young people between 0 and 25 years who have, or may have, SEN or a disability, and • children and young people who have, or may have, SEN or a disability.The Special Educational Needs and Disability (SEND) Code of Practice 0 – 25 (2015), sets out an expectation that children, parents and young people should be involved in the identification, assessment and decision making about the provision to meet special educational needs and disabilities.The scope of this information, advice and support will cover initial concerns or identification of potential SEN or disabilities, through to ongoing support and provision, which may include an Education, Health and Care (EHC) plan.The funding available for this service is:East Sussex County Council £140,000 per annumBrighton and Hove City Council £120,000 per annumThe contract term is for 3 years with an option to extend for up to 24 months.Please Note: TUPE will apply for this service.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,300,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2022
End date
31 August 2025
This contract is subject to renewal
Yes
Description of renewals
The contract will be on the Procurement Forward Plan for FY 24/25 and the extension option will be utilised, or a procurement process for a replacement contract will be undertaken. There is no guarantee that the replacement contract will be a joint procurement between East Sussex County Council and Brighton & Hove City Council.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The value given in II.2.6 is the total contract value including the extension option. The end date in II.2.7 is the end of the initial term of the contract and there is an option to extend for up to 24 months.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
19 April 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 16 October 2022
four.2.7) Conditions for opening of tenders
Date
19 April 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Approximately 6-9 months prior to the contract end date.
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
II.1.5 The value stated includes potential extension. The procurement is being run as a process akin to the open procedure, however, the contracting authorities do not intend to hold itself bound by any regulations except for those under Chapter 3 section 7 of PCR2015 for light touch services. Please note that the Transfer of Undertaking (Protection of Employment) Regulations 2006 may apply and applicants should seek their own legal advice on this subject.IV.2.6 This may be subject to extension.
six.4) Procedures for review
six.4.1) Review body
East Sussex County Council
Lewes
BN7 1UE
philip.baker@eastsussex.gov.uk
Country
United Kingdom