Section one: Contracting authority
one.1) Name and addresses
Comhairle nan Eilean Siar
Council Offices, Sandwick Road
Stornoway
HS1 2BW
Telephone
+44 1851600501
Fax
+44 1851705349
Country
United Kingdom
NUTS code
UKM64 - Na h-Eileanan Siar (Western Isles)
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00262
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publictendersscotland.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Occupational Therapy Equipment Maintenance Contract 2022-25
two.1.2) Main CPV code
- 50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment
two.1.3) Type of contract
Services
two.1.4) Short description
The requirement is for the provision of an Occupational Therapy Equipment Maintenance Contract throughout the Western Isles covering:
- Twice-yearly overhauling, servicing, checking and general maintenance of various bath lifts, stair lifts, ceiling track hoists, riser-recliner chairs, changing tables as listed
- Replacement of defective fittings and components as instructed
- Inspection and written report on equipment
- Reactive response to repairs within 24 hours of notification throughout the Western Isles.
The routine inspections shall be carried out twice a year; August/September and February/March of each year.
Locations: Council Properties, residential homes, private dwellings and Community Equipment Service Stores throughout the Western Isles.
two.1.5) Estimated total value
Value excluding VAT: £270,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment
two.2.3) Place of performance
NUTS codes
- UKM64 - Na h-Eileanan Siar (Western Isles)
Main site or place of performance
Council Properties, residential homes, private dwellings and Community Equipment Service Stores throughout the Western Isles.
two.2.4) Description of the procurement
The requirement is for the provision of an Occupational Therapy Equipment Maintenance Contract throughout the Western Isles covering:
- Twice-yearly overhauling, servicing, checking and general maintenance of various bath lifts, stair lifts, ceiling track hoists, riser-recliner chairs, changing tables as listed
- Replacement of defective fittings and components as instructed
- Inspection and written report on equipment
- Reactive response to repairs within 24 hours of notification throughout the Western Isles.
The routine inspections shall be carried out twice a year; August/September and February/March of each year.
Locations: Council Properties, residential homes, private dwellings and Community Equipment Service Stores throughout the Western Isles.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 20
Price - Weighting: 80
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Renewal expected at end of contract
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
It is a requirement of the contract that you can provide a 24 hour response time for repairs throughout the Western Isles
PVG Scheme (Protection of Vulnerable Groups (Scotland) Act 2007)
This contract will involve dealings with vulnerable people and handling sensitive information. All operatives must be PVG Scheme checked – Basic Disclosure - prior to commencement of the contract.
Please confirm that operatives (including sub-contractors) will be registered or will be PVG Scheme checked – Basic Disclosure. (Note evidence of registration or check will only be sought from the successful tenderer on award of contract).
Asbestos Awareness
It will be a requirement of participation in this contract that Tenderers can provide evidence that all operatives (including sub-contractors) undertaking any installations have received the appropriate Asbestos Awareness Training.
http://www.hse.gov.uk/asbestos/training.htm
Please confirm that operatives will be trained to the relevant level (Note evidence of training will only be sought from the successful tenderer on award of contract).
three.1.2) Economic and financial standing
List and brief description of selection criteria
Provide one copy of your insurance certification demonstrating:
- Public liability insurance for GBP5m (or confirm willingness to increase cover to this value on award of contract)
- Employers liability insurance for minimum GBP5m (or confirm willingness to increase cover to this value on award of contract)
three.1.3) Technical and professional ability
List and brief description of selection criteria
Maintenance of Stannah Stairlifts
Our stairlifts are manufactured primarily by Stannah and the successful tenderer (including any sub-contractors) will require approved training before undertaking any maintenance. Stannah have a training centre in Sheffield, a course lasts approx 4 days.
The successful tenderer must have operatives who are trained in the installation, servicing and maintenance of this specific equipment.
Please confirm that operatives (including sub-contractors) will be trained as service engineers for Stannah Stairlift installation, servicing and maintenance. (Note evidence of training will only be sought from the successful tenderer on award of contract).
http://www.stannahstairlifts.co.uk/
Stevie Graham, Field Service Manager, Stannah Lift Services Ltd
It is a requirement of the contract that you can provide a 24 hour response time for repairs throughout the Western Isles
PVG Scheme (Protection of Vulnerable Groups (Scotland) Act 2007)
This contract will involve dealings with vulnerable people and handling sensitive information. All operatives must be PVG Scheme checked – Basic Disclosure - prior to commencement of the contract.
Please confirm that operatives (including sub-contractors) will be registered or will be PVG Scheme checked – Basic Disclosure. (Note evidence of registration or check will only be sought from the successful tenderer on award of contract).
http://www.disclosurescotland.co.uk
Construction Skills
The Comhairle has a Construction Skills Certification Scheme Policy.
Please confirm that you are able to comply with this Policy.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
18 March 2022
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
18 March 2022
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Jan 2025
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 20487. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:680038)
six.4) Procedures for review
six.4.1) Review body
Stornoway Sherrif Court
9 Lewis Street
Stornoway
HS1 2JF
Telephone
+44 1851702231
Country
United Kingdom