Section one: Contracting authority
one.1) Name and addresses
H M Revenue & Customs
5W Ralli Quays, 3 Stanley Street
Salford
M60 9LA
Contact
Jordan Warran
Country
United Kingdom
NUTS code
UK - UNITED KINGDOM
Internet address(es)
Main address
https://www.gov.uk/government/organisations/hm-revenue-customs
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
http://hmrc.supplier-eu.ariba.com/ad/register/SSOActions?type=full
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
http://hmrc.supplier-eu.ariba.com/ad/register/SSOActions?type=full
one.4) Type of the contracting authority
National or federal Agency/Office
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Auctioneer Services
Reference number
SR448838974
two.1.2) Main CPV code
- 79342400 - Auction services
two.1.3) Type of contract
Services
two.1.4) Short description
HMRC requires multiple contractors on a regional basis which includes six regional lots to supply auction services.
Lot 1: North of England (North East, North West, Yorkshire and The Humber)
Lot 2: Midlands (East and West Midlands and the East of England)
Lot 3: South of England (South East and South West)
Lot 4: London
Lot 5: Wales
Lot 6: Northern Ireland
The auctioneers carry out an auctioneer services including professional advice, auction planning and removal & storage of goods.
The requirement supports HMRCs debt management strategy to recover debt. The auctioneers provide a valuable service to help HMRC recover debt.
This requirement will be met by an eSourcing event using HMRC SAP Ariba. Please can you ensure you are registered with the HMRC SAP Ariba to gain access to the procurement tender documentation when it is released which will contain full details of the requirement.
If you are not already registered, the registration link is: http://hmrc.supplier-eu.ariba.com/ad/register/SSOActions?type=full
As part of the registration process you will receive a system generated email asking you to activate your SAP Ariba supplier account by verifying your email address. Once you have completed the activation process you will receive a further email by return confirming the 'registration process is now complete' and providing you with 'your organisation's account ID' number. If an email response from HMRC is not received within one working day of your request, please re-contact sapariba.hmrcsupport@hmrc.gsi.gov.uk (after first checking your spam in-box) notifying non-receipt and confirming when your registration request was first made.
Once you have obtained 'your organization's account ID' number, please email jordan.warran@hmrc.gov.uk and copy in e.procurement@hmrc.gov.uk with your account ID number. Once you have complied with the foregoing you will receive an e-mail confirming access to the procurement event once it is built. Further information about HMRC's procurement tool SAP Ariba, a Suppliers Guide and general information about supplying to HMRC is available on the HMRC website: www.hmrc.gov.uk/about/supplying.htm If you have already registered on SAP Ariba then you may also need to re-register on HMRC's SAP Ariba in order to be added to the event.
PLEASE NOTE: The Clarification Period for this tender will be open from 13:00PM on Thursday 18th February 2021 until 17:00PM on Thursday 4th March 2021. You MUST send your Clarification Questions via the messaging portal on Ariba and not via email.
two.1.5) Estimated total value
Value excluding VAT: £2,010,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lot 1: North of England (North East, North West, Yorkshire and The Humber)
Lot 2: Midlands (East and West Midlands and the East of England)
Lot 3: South of England (South East and South West)
Lot 4: London
Lot 5: Wales
Lot 6: Northern Ireland
two.2) Description
two.2.1) Title
North of England
Lot No
1
two.2.2) Additional CPV code(s)
- 79342400 - Auction services
two.2.3) Place of performance
NUTS codes
- UKC - NORTH EAST (ENGLAND)
- UKD - NORTH WEST (ENGLAND)
- UKE - YORKSHIRE AND THE HUMBER
two.2.4) Description of the procurement
HMRC requires a supplier in the North of England to supply auction services.
The auctioneers carry out an auctioneer services including professional advice, auction planning and removal & storage of goods.
The requirement supports HMRCs debt management strategy to recover debt. The auctioneers provide a valuable service to help HMRC recover debt.
In 2019-2020, the action of auctioneers helped recover over £480k of debt through auctions. Furthermore, 581 cases were paid in full through the actions of the auctioneers before the debtors' items were sold, amounting to over £13m of recovered debt.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Midlands
Lot No
2
two.2.2) Additional CPV code(s)
- 79342400 - Auction services
two.2.3) Place of performance
NUTS codes
- UKF - EAST MIDLANDS (ENGLAND)
- UKG - WEST MIDLANDS (ENGLAND)
- UKH - EAST OF ENGLAND
two.2.4) Description of the procurement
HMRC requires a supplier(s) in the Midlands (West and East) and East of England to supply auction services.
The auctioneers carry out an auctioneer services including professional advice, auction planning and removal & storage of goods.
The requirement supports HMRCs debt management strategy to recover debt. The auctioneers provide a valuable service to help HMRC recover debt.
In 2019-2020, the action of auctioneers helped recover over £480k of debt through auctions. Furthermore, 581 cases were paid in full through the actions of the auctioneers before the debtors' items were sold, amounting to over £13m of recovered debt.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
The South of England
Lot No
3
two.2.2) Additional CPV code(s)
- 79342400 - Auction services
two.2.3) Place of performance
NUTS codes
- UKJ - SOUTH EAST (ENGLAND)
- UKK - SOUTH WEST (ENGLAND)
two.2.4) Description of the procurement
HMRC requires a supplier(s) in the South (East and West) of England to supply auction services.
The auctioneers carry out an auctioneer services including professional advice, auction planning and removal & storage of goods.
The requirement supports HMRCs debt management strategy to recover debt. The auctioneers provide a valuable service to help HMRC recover debt.
In 2019-2020, the action of auctioneers helped recover over £480k of debt through auctions. Furthermore, 581 cases were paid in full through the actions of the auctioneers before the debtors' items were sold, amounting to over £13m of recovered debt.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
London
Lot No
4
two.2.2) Additional CPV code(s)
- 79342400 - Auction services
two.2.3) Place of performance
NUTS codes
- UKI - LONDON
two.2.4) Description of the procurement
HMRC requires a supplier(s) in London to supply auction services.
The auctioneers carry out an auctioneer services including professional advice, auction planning and removal & storage of goods.
The requirement supports HMRCs debt management strategy to recover debt. The auctioneers provide a valuable service to help HMRC recover debt.
In 2019-2020, the action of auctioneers helped recover over £480k of debt through auctions. Furthermore, 581 cases were paid in full through the actions of the auctioneers before the debtors' items were sold, amounting to over £13m of recovered debt.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Wales
Lot No
5
two.2.2) Additional CPV code(s)
- 79342400 - Auction services
two.2.3) Place of performance
NUTS codes
- UKL - WALES
two.2.4) Description of the procurement
HMRC requires a supplier(s) in Wales to supply auction services.
The auctioneers carry out an auctioneer services including professional advice, auction planning and removal & storage of goods.
The requirement supports HMRCs debt management strategy to recover debt. The auctioneers provide a valuable service to help HMRC recover debt.
In 2019-2020, the action of auctioneers helped recover over £480k of debt through auctions. Furthermore, 581 cases were paid in full through the actions of the auctioneers before the debtors' items were sold, amounting to over £13m of recovered debt.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Northern Ireland
Lot No
6
two.2.2) Additional CPV code(s)
- 79342400 - Auction services
two.2.3) Place of performance
NUTS codes
- UKN - NORTHERN IRELAND
two.2.4) Description of the procurement
HMRC requires a supplier in Northern Ireland to supply auction services.
The auctioneers carry out an auctioneer services including professional advice, auction planning and removal & storage of goods.
The requirement supports HMRCs debt management strategy to recover debt. The auctioneers provide a valuable service to help HMRC recover debt.
In 2019-2020, the action of auctioneers helped recover over £480k of debt through auctions. Furthermore, 581 cases were paid in full through the actions of the auctioneers before the debtors' items were sold, amounting to over £13m of recovered debt.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
22 March 2021
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
15 April 2021
Local time
3:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
England and Wales Structure:
-For the purposes of identifying the Areas for which Auctioneer services are required, the Buyer will use Postcodes.
-The Postcodes covered by each area are outlined below:
-Lot 1 Requirements:
Auctioneer Services requirements which are specific to North of England.
Group 1 (BB, BL, CA, CH, DH, FY, L, LA, NE, PR, SR, WA, WN, TD),
Group 2 (BD, DL, HD, HG, HX, LS, TS, WF, YO),
Group 3 (CW, HU, M, OL, SK,)
-Lot 2 Requirements:
Auctioneer Services requirements which are specific to Midlands.
Group 1 (B, CV, DY, HR, TF, WR, WS, WV),
Group 2 (DE, DN, LN, NG, S, ST),
Group 3 (CO, IP, CB, PE, NN, LE)
-Lot 3 Requirements:
Auctioneer Services requirements which are specific to South of England.
Group 1 (AL, CM, HP, LU, MK, SG, SS, WD),
Group 2 (BA, BS, GL, OX, SN, SP),
Group 3 (BH, DT, PO, SO),
Group 4 (BN, CT, GU, ME, RG, RH, SL, TN)
Group 5 (EX, PL, TA, TQ, TR)
-Lot 4 Requirements:
Auctioneer Services requirements which are specific to London.
Group 1 (BR, CR, DA, EC, SE),
Group 2 (E, EN, IG, N, RM),
Group 3 (HA, NW, UB, W, WC),
Group 4 (KT, SM, SW,TW)
-Lot 5 Requirements:
Auctioneer Services requirements which are specific to Wales
Group 1 (CF, LD, NP, SA),
Group 2 (LL, SY)
-This Framework Agreement for Auctioneer Services provides the opportunity for Suppliers to apply for one or more Lots as specified above.
-It is the buyer's intention to award contracts based on Groups of postcodes area within the Lots to separate Suppliers.
-Suppliers intending to bid for Lots and their associated Group postcode area contracts should select their preferred postcode areas in Schedule 3 Charges and Invoicing.
-Postcode groups within Lot will be allocated to Suppliers based on their ranking in terms of their overall score for their proposal, preferences will then be awarded based on the Supplier with the highest ranking who has not already been awarded a group within that Lot.
-Although it is the buyer's intention to award contracts based on postcode area to separate suppliers, the buyer retains the right, at its discretion, to award multiple postcode area Contracts to any individual Supplier (or group of companies where two or more suppliers are within the same group of companies).
Northern Ireland Structure:
Lot 6 Requirement:
Auctioneer Services requirements which are specific to Northern Ireland.
-For the purposes of identifying the Lot for which Auctioneer services are required, the Buyer will use the Postcode areas:
Group 1 (BT).
-Each Lot will be made up of a number of Postcodes areas will be bundled together to make the group within each Region/Area and it is the intention of the Buyer to assign these groups to an individual Supplier.
-Postcode area will be allocated based on the Suppliers ranking in terms of their overall score for their proposal, preferences will then be awarded based on the supplier with the highest ranking.
Should you choose to take part in this Tender Exercise, your responses to the Tender Exercise will be evaluated based on the following weightings:
Selection Questionnaires- 0%
Social, Environmental and Innovative Characteristics- 10%
Technical Merit (Schedule 2.1- Services Description)- 30%
Technical Merit (Management Activity)- 10%
Technical Merit (Security Management)- 10%
Service Requirements (Information Only)- 0%
Cost- 40%
six.4) Procedures for review
six.4.1) Review body
HMRC Commercial Directorate
5W Ralli Quays, 3 Stanley Street
Salford
M60 9LA
Country
United Kingdom